As you learned last week, Sage ACT! 2012 includes Google integration capabilities so you can manage business and personal contacts from Sage ACT!. In this tip, you’ll learn how to integrate your Sage ACT! and Google Contacts, so you can be confident your changes to a contact in either application are current, regardless of where you look!
Configuring Google Contact Integration:
1. To configure Google Contact Integration, select the “Synchronize Contacts” tab.
2. Then, select the Enable Contact Synchronization with Google check box. This activates the other options on the tab.
3. To determine the Sage ACT! contacts that will synchronize with your Google My Contacts list, select the check box(es) for one or more Contact Sync Sets in the list. A Sync Set defines criteria that determines whether all or a subset of contacts are synched to your Google My Contacts. These listed items are the default contact SyncSets. You must select at least one item from the list. You can select the All Contacts Sync Set to sync all contacts.
4. After you select a Sync Set, or multiple Sync Sets, the number of contacts that will synchronize between Sage ACT! and Google is displayed.
If this number does not seem correct, remember that you can only synchronize contacts that you have access to.
5. If a contact's information has been updated in both Sage ACT! and Google, and a conflict occurs, select which change to keep:
Keep the Sage ACT! contact: this is the default option and ensures Sage ACT! changes overwrite changes made in your Google Contacts.
Keep the Google contact: Changes made in Google Contacts overwrite changes made in Sage ACT!.
If a contact exists in your Google default Contacts list or folder, but not in Sage ACT!, select the Add Google Contacts to Sage ACT! and synchronize changes check box.
With this option selected:
If there is NO match on any email address, a new contact is created.
If there is a match on ONE unique contact record, the contact records are linked as duplicates.
If there is MORE THAN ONE unique contact record, then a NEW contact record is created and linked. The non-unique matches are not linked. This may cause an increase in contact records in Sage ACT!.
Once contacts are linked, if changes occur, those changes sync between Sage ACT! and Google.
After setting up your Google Contact integration preferences, you can synchronize Contacts between Sage ACT! and Google, keeping data up to date, regardless of where changes are made!