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Deleting Contacts out of main database but not out of a group

New Member
Posts: 8
Country: USA

Deleting Contacts out of main database but not out of a group

How do I delete contacts from the main database that are also set up in a separate group?

Thanks!

 

Silver Contributor
Posts: 1,813
Country: USA

Re: Deleting Contacts out of main database but not out of a group

Once you delete the contacts, they will no longer be members of the group.  Deleting a contact removes it from the database entirely.. This can be dangerous is you make a mistake. 

 

One idea would to set the ID/Status to "DELETE ME" or Write the word "DELETE" in front of the company name.  THen go look up and delete all of these at once.  Less chance for error.

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Jon Klubnik| ActTrainer.com
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Bronze Elite Contributor
Posts: 2,545
Country: New_Zealand

Re: Deleting Contacts out of main database but not out of a group

[ Edited ]

Depending on your objective you can make the records in the group private then assign them the Record Manager of a user that you have setup just for the purposes of 'parking' the records elsewhere so they don't appear in the database. You would need to create a user called for instance Parked Records and make them inactive so as they don't use a license.  

to retrieve the records you would need to logon as Administrator and make user Parked Records active then logon as that user to see them.

 

Hope that helps..:-) 

Graeme Leo
Xact Software - consultants and developers
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New Member
Posts: 8
Country: USA

Re: Deleting Contacts out of main database but not out of a group

Thanks Jon - I did not realize that if you delete then it removes it entirely from the database.
New Member
Posts: 8
Country: USA

Re: Deleting Contacts out of main database but not out of a group

Thanks and I will try that and see if it works!