09-12-2011 07:59 AM - edited 09-12-2011 08:01 AM
I have a problem to which I'm not sure a suitbale resolution exists, I have created a user defined field and within this field I select values from a drop down list with tick box. These values are linked dynamically to groups.
The values in the user defined field are always being added to and at some point soon I can see the list becoming unmanageble, particulary as some of the values will be named the same but dated differently.
Does anybody know how I can manage the values within the field to ensure that I don't end up with a huge list of options, some of which will be named almost identically?
Thanks in advance
09-12-2011 08:58 AM
When you create a field with drop down list values, and define that field to use a Pick List (i.e. the "choices"), there are a couple places where you can limit what, if anything, users can add - thus removing the issue of a "free-for-all" data entry, where you get duplicates, misspellings, etc.
In the drop-down list configuration there is a checkbox labeled "Allow users to edit items in this list". Keep that unchecked to NOT allow them to add/edit/delete.
In the main field configuration there is a check box labeled "Limit to List - Allow users to select values from the drop down list only".
Using one of both of these field options should help you keep the list under control. Hope this helps...