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act 2013 document management attachment

Copper Super Contributor
Posts: 128
Country: USA

act 2013 document management attachment

attached documents are saved unsecured to the my documents

currently using maximizer mssql all attached documents are saved into a password, encrypted data base.

 

how can i setup to do this or secure my exposed attached documents, i fail to think of any reason why to do this

in the first place, obliously folder locks are available but many are not shared application friendly.

 

whats available or is everyone using act exposing their attached documents

 

if act would do some kind of on the fly encryption......so whats out there

 

thanks inadvance

server stats: Ms Svr Std 2k8, Ms SQL Svr 2k8 R2 build 10.50.4302, ACT! Premium (Web) 2014 v16.0.291.0_HotFix5, 16GIG Memory
http://www.act.com/support/getting-started-documentation
http://www.act.com/support/downloads/act-premium-v16
http://kb.swiftpage.com/app/answers/detail/a_id/36097kwAdministrator%27s%20Guide
Copper Contributor
Posts: 12
Country: USA

Re: act 2013 document management attachment

I'm no expert with act by any means, however ... I don't see how that would be possible.  I know some act business's that attach audio files of recorded conversations, and or datamine conversations.  The topic of "attachments"  is too broad to attempt to apply some sort of encryption via ACT itself to expect it to intelligently tell the difference between, WORD, Acrobat, and audio files etc etc and encrypt / decrypt intelligently would be a MASSIVE use of resources.  Specially in a terminal server environment.  Instead I would recommend making an SOP (standard operating procedure) that your business follows in making encrypted files from the get go.  Word, and acrobat pro offer such solutions themselves for encryption / password protection.  I don't think you'd be happy with the results of ACT doing it for you (resource wise).  Just my opinion.  However if ACT! Created a sort of, "sandbox" for that attachments folder, that would prove to be quite useful (meaning nothing in, nothing out access, unless via act itself) however based on what I've read, I can see how all it would take would be one corrupted file to bring down and entire database, so some sort of back door would have to be implemented.

Copper Contributor
Posts: 12
Country: USA

Re: act 2013 document management attachment

Thinking on that a little more, an SOP for zip and rar are viable solutions as well.

Copper Super Contributor
Posts: 128
Country: USA

Re: act 2013 document management attachment

thanks for the follow up "sop" for file encryption is often forgotten by our so called trained act users....so

folder or container locks is what we testing so far

PGP will encrypt the default folder then allow access by user which is still kinda broad...

i amlooking to only allow for "act" itself to have permission on that folder and of course the admin

i think the sandbox idear is the way to go but i am still looking.........any thoughts are appreciated

 

server stats: Ms Svr Std 2k8, Ms SQL Svr 2k8 R2 build 10.50.4302, ACT! Premium (Web) 2014 v16.0.291.0_HotFix5, 16GIG Memory
http://www.act.com/support/getting-started-documentation
http://www.act.com/support/downloads/act-premium-v16
http://kb.swiftpage.com/app/answers/detail/a_id/36097kwAdministrator%27s%20Guide
Copper Super Contributor
Posts: 128
Country: USA

Re: act 2013 document management attachment

ok i see everybody reading this post ...somebody must have a solution

 

now i came accross this "http://kb.sagesoftwareonline.com/app/answers/detail/a_id/21102/~/attachments-are-password-protected-..."

 

so why can they do this in act

 

exactly what i need and this post is 5 years old security should be number one issue

server stats: Ms Svr Std 2k8, Ms SQL Svr 2k8 R2 build 10.50.4302, ACT! Premium (Web) 2014 v16.0.291.0_HotFix5, 16GIG Memory
http://www.act.com/support/getting-started-documentation
http://www.act.com/support/downloads/act-premium-v16
http://kb.swiftpage.com/app/answers/detail/a_id/36097kwAdministrator%27s%20Guide
Copper Super Contributor
Posts: 128
Country: USA

Re: act 2013 document management attachment

[ Edited ]

anybody out there can create this plugin

"http://kb.sagesoftwareonline.com/app/answers/detail/a_id/21102/~/attachments-are-password-protected-..."

 

will pay 4 viable solution

 

server stats: Ms Svr Std 2k8, Ms SQL Svr 2k8 R2 build 10.50.4302, ACT! Premium (Web) 2014 v16.0.291.0_HotFix5, 16GIG Memory
http://www.act.com/support/getting-started-documentation
http://www.act.com/support/downloads/act-premium-v16
http://kb.swiftpage.com/app/answers/detail/a_id/36097kwAdministrator%27s%20Guide
Copper Super Contributor
Posts: 128
Country: USA

Re: act 2013 document management attachment

update:

using a shared pc not server

 

mount and dismount encryption software should be used, there is some good open source.

 

due to the shared pc, folder permission gets tricky, i use folder  access monitoring software, sends email.

 

when hosting app on server all of the above will apply and your permission scheme options will increase

 

this is part of hippa certification there are additionals you can find in this forum

thought i share 

 

server stats: Ms Svr Std 2k8, Ms SQL Svr 2k8 R2 build 10.50.4302, ACT! Premium (Web) 2014 v16.0.291.0_HotFix5, 16GIG Memory
http://www.act.com/support/getting-started-documentation
http://www.act.com/support/downloads/act-premium-v16
http://kb.swiftpage.com/app/answers/detail/a_id/36097kwAdministrator%27s%20Guide
Copper Super Contributor
Posts: 128
Country: USA

Re: act 2013 document management attachment

hello everyone, i ask the below question 4 years ago and act! now provides cloud storage for attachments go figure

 

however i am still in need of an addon that will work with mssql for on premise storage anything new please let me know

 

hope i don't have to wait another 4 years for act! to provide a on premise solution to secure attached documents

 

thanks inadvance for any shared thoughts on the subject

 

https://community.act.com/t5/Act-Premium/act-2013-document-management-attachment/m-p/233844/highligh...

server stats: Ms Svr Std 2k8, Ms SQL Svr 2k8 R2 build 10.50.4302, ACT! Premium (Web) 2014 v16.0.291.0_HotFix5, 16GIG Memory
http://www.act.com/support/getting-started-documentation
http://www.act.com/support/downloads/act-premium-v16
http://kb.swiftpage.com/app/answers/detail/a_id/36097kwAdministrator%27s%20Guide
Bronze Elite Contributor
Posts: 1,426
Country: United_Kingdom

Re: act 2013 document management attachment

Depending on how you users are set up you can now just link the document. Only those with permission to the area the document is stored in can open it. Works well on a network but not useful if users are syncing unless they also have VPN.

Copper Super Contributor
Posts: 128
Country: USA

Re: act 2013 document management attachment

thanks for the reply we currently doing so...very cumbersome, no encryption, no automation etc

server stats: Ms Svr Std 2k8, Ms SQL Svr 2k8 R2 build 10.50.4302, ACT! Premium (Web) 2014 v16.0.291.0_HotFix5, 16GIG Memory
http://www.act.com/support/getting-started-documentation
http://www.act.com/support/downloads/act-premium-v16
http://kb.swiftpage.com/app/answers/detail/a_id/36097kwAdministrator%27s%20Guide