Community
Showing results for 
Search instead for 
Do you mean 
Reply

Unwanted History Recording

New Member
Posts: 12
Country: United States

Unwanted History Recording

Deletions are automatically recorded in the History panel of "My Record"  I don't need this record

How do I turn this off?

Nickel Super Contributor
Posts: 352
Country: Canada

Re: Unwanted History Recording

You can't turn that off - however, in ACT 2011 you can filter exactly what history types you want to show, so if you're on this version you can simply go to the "Types" dropdown filter on the History tab, expand "System Changes" then "Contact Changes" and uncheck "Contact Deleted".

 

Otherwise what you can do is, from time to time go to your record and sort by the Result field and click the first "Contact Deleted" in the list and Shift + Click the last one and delete them all at once.  If you needed to do this for several users at once you could create a group of those user's My Records and then do the same thing from the History tab for that group.

 

Hope that helps,

Len

Len Kamerman
ACT! Certified Consultant

Act E-mail Marketing Trainining Course:

http://actsoftware.training
New Member
Posts: 12
Country: United States

Re: Unwanted History Recording

Thank you, Len.

I'm using 2010 - I assume the filter you suggested won't work till I upgrade?

As for the second suggestion, I've found that one can only delete a batch of about 100 at a time. Trying to do more results in a fatal stop with a red "X" across the whole History screen and a message that paramters have been exceeded. It's tedious for me because I can add and delete up to1,000 records in a week.

Nickel Super Contributor
Posts: 352
Country: Canada

Re: Unwanted History Recording

Yeah, the really granular history filter is a new 2011 feature.

 

Deleting multiple records at once can cause some issues, but 100 sounds really low to me.  You might try a reindex via ACTDiag.exe (or see the KB here) and see if that helps.

 

If you need to do this on a regular basis, my fellow Canadian Gilles Cavin at Exponenciel has a tool that allows you to delete notes & history with very specific criteria for $60:

http://www.exponenciel.com/actaddons/actaddon.aspx?ID=103&ResID=Aff_her0468

 

Cheers,

Len

Len Kamerman
ACT! Certified Consultant

Act E-mail Marketing Trainining Course:

http://actsoftware.training
New Member
Posts: 12
Country: United States

Re: Unwanted History Recording

Thanks again, Len.

To clarify, I don't have a problem deleting as many records at a time as I need. 
The problem is that the deletions are then automatically recorded in the History field of "My Record";  it's from there I can only delete about 100 lines at a time.

I'll try out the recomended add-on before purchasing to see if that helps.

I doubt the efficacy of using the reindex  of ACTdiag.exe in my case.

As a routine, I use the reiindex facility under "Tools - Database Maintenance" daily immediately before running Backup..

Thanks for your continuing kind interest

L

Nickel Super Contributor
Posts: 352
Country: Canada

Re: Unwanted History Recording

That tool is actually for deleting specific types of notes and history - so every so often (or after each major purge of contacts) you could run it and tell it just to delete the "Contact Deleted" history from your record.

 

Cheers,

Len

Len Kamerman
ACT! Certified Consultant

Act E-mail Marketing Trainining Course:

http://actsoftware.training