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Config Suggestion to setup Sales Managers to track ??

New Member
Posts: 9
Country: USA

Config Suggestion to setup Sales Managers to track ??

so i'm a newbee here, and trying to setup an easy way to track multiple Sales Manager territories/opportunities and have an easy way to sort

and run reports.

 

since i have 1 user license, anyone can suggest an easy way to setup say 5 Sales Managers and then when opportunities arise, assign them to each and be able to run reports on the opportunties per sales manager ??

i have to support all 5 people and know this is a powerful tool in Sage Act, just trying to get some input from everyone.

thanks !

biglou

Nickel Contributor
Posts: 205
Country: United_Kingdom

Re: Config Suggestion to setup Sales Managers to track ??

Best approach would be to use the customisable Opportunity User Fields. You could assign Opportunity Field 1 = Sales Manager. Then do a look up on the opportunities for this Sales Manager. The resulting list of Opportunities could then be exported to Excel for further reporting / analysis.

 

 

Trevor Lever

UK - ACT Certified Consultant
www.actpartners.co.uk
trevor@actpartners.co.uk
New Member
Posts: 9
Country: USA

Re: Config Suggestion to setup Sales Managers to track ??

Thanks Trevor

i will try that, i was hoping for something simple and to use the built in reporting that are nice.

Nickel Contributor
Posts: 205
Country: United_Kingdom

Re: Config Suggestion to setup Sales Managers to track ??

The built in reports tend to use "Record Manager" as the field to define who is in charge of that particular Opportunity. If you had more licences, you would have a "Record Manager" for each Sales Manager. Then the built in reports would work fine for you. As it stands, with only one licence, this is the best work arpound I can think of.
Trevor Lever

UK - ACT Certified Consultant
www.actpartners.co.uk
trevor@actpartners.co.uk
New Member
Posts: 9
Country: USA

Re: Config Suggestion to setup Sales Managers to track ??

Exactly ! that is the issue, records manager is me and 1 license, hence the need to track multiple opportunities with multiple sales managers.

what i did try to do is run the contact report(create a contact with each sales manager first)

then in the notes add, opportunity size, and next steps.

 

the sales managers want weekly reports of:

 

1. Size of opportunity in $ and which products

2. opportunity details

3. who is assisgned next steps(send evaluation, send whitepapers etc..)

4. vendor info 

4. contact info

 

so i'm trying to figure out best way to "view/print" export all this into as many less pages as possible.

Platinum Elite Contributor
Posts: 6,668
Country: USA

Re: Config Suggestion to setup Sales Managers to track ??

If you set up a user field for the sales person then the report could be grouped by the sales people.
Roy Laudenslager
ACT! Certified Consultant
ACT! Report Expert
Durkin Impact Report Designer
www.techbenders.com
royel@techbenders.com
541-343-8129
New Member
Posts: 9
Country: USA

Re: Config Suggestion to setup Sales Managers to track ??

sorry since new, where is the User Field setup i can do per user. and then the "grouped by sales"

??

thanks Roy !

Platinum Elite Contributor
Posts: 6,668
Country: USA

Re: Config Suggestion to setup Sales Managers to track ??

The user field setup is in Tools | Define Fields. The report template would have to be edited to make it group by the modified user field.
Roy Laudenslager
ACT! Certified Consultant
ACT! Report Expert
Durkin Impact Report Designer
www.techbenders.com
royel@techbenders.com
541-343-8129
Bronze Contributor
Posts: 930
Country: USA

Re: Config Suggestion to setup Sales Managers to track ??

Biglou,

 

Even though you have a single user license, you can add those Sales Managers as users, albeit inactive users - as such, they can't log in, but they appear in drop-down lists for Record Manager.  My clients add additional Inactive Users for such things as "Unassigned" etc.  

 

Then you can add opportunities, assign them as the Record Manager, and then run reports that separate them out.

 

Nothing in the Software license which prevents you from doing this.

 

Kevin

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Nickel Contributor
Posts: 205
Country: United_Kingdom

Re: Config Suggestion to setup Sales Managers to track ??

Kevin - that's a neat workaround. Love it.
Trevor Lever

UK - ACT Certified Consultant
www.actpartners.co.uk
trevor@actpartners.co.uk