Archiving InActive Prospects

[TM_Arabians]

I was wondering if anyone knew a way to archive old/inactive prospects?  Our database is over 9000 people and most of those people are inactive and we can't figure out how to get them archived to a separate database.  We don't want to lose them as we still try to work them and make them active again.  Thanks for any help!

[m4y]

Store inactive contacts in a 2nd database is a bad idea for me.
The simpliest way to easily identify your active and inactive contacts is to create a checkbox (yes/no field) called "Active".

In this way, you can keep all your contacts in one database and easily lookup your active or inactive; or put them in a dynamic group; ...

What are you thinking about that?

[GLComputing]

9000 shouldn't be an issue for ACT! 10, so it shouldn't really be necessary

But if you really want them out of your way, look them up - File | Save As - and put them in another db then delete them

ALWAY backup first and check the other database to make sure they're ok before mass-deleting.... unnecessary loss of data from a system glitch or user error is painful

[TM_Arabians]

Well, to be honest, I don't think it's a good idea...but I'm just the lowly peon who answers to the High and Mighty Marketing Director...and he wants it done...so he'll get it done.  I guess I can just sort all my contacts by the last contact date?  and then export the ones that he wants gone?  Right?

[GLComputing]

Yes, or use Lookup | Contact Activity - better than just a contact field

[TM_Arabians]

That's a great hint...I never realized that was there!  Thanks so much for all the help...I'm still not sure about archiving those contacts...but at least if he wants it done, I now know the best way to get it done.

[tashina]

Thanks for the great help, m4y and GLComputing!