I was wondering if anyone knew a way to archive old/inactive prospects? Our database is over 9000 people and most of those people are inactive and we can't figure out how to get them archived to a separate database. We don't want to lose them as we still try to work them and make them active again. Thanks for any help!
Store inactive contacts in a 2nd database is a bad idea for me. The simpliest way to easily identify your active and inactive contacts is to create a checkbox (yes/no field) called "Active".
In this way, you can keep all your contacts in one database and easily lookup your active or inactive; or put them in a dynamic group; ...
9000 shouldn't be an issue for ACT! 10, so it shouldn't really be necessary
But if you really want them out of your way, look them up - File | Save As - and put them in another db then delete them
ALWAY backup first and check the other database to make sure they're ok before mass-deleting.... unnecessary loss of data from a system glitch or user error is painful
Well, to be honest, I don't think it's a good idea...but I'm just the lowly peon who answers to the High and Mighty Marketing Director...and he wants it done...so he'll get it done. I guess I can just sort all my contacts by the last contact date? and then export the ones that he wants gone? Right?
That's a great hint...I never realized that was there! Thanks so much for all the help...I'm still not sure about archiving those contacts...but at least if he wants it done, I now know the best way to get it done.