07-20-2018 03:33 AM - edited 07-20-2018 03:52 AM
This already exists.
It's part of the ACC Pack originally developed by Design R1 and now available from Keystroke - it' called the Orphan Attachment Identifier
07-20-2018 03:54 AM
I agree, BUT GDPR only applies to data held in a structured filing system. You could argue that unattached attachments do not form part of a structured filing system, and therefore they are out of scope ! A bit of an 'iffy' approach I know :-)
07-20-2018 04:08 AM
Under GDPR the person can request to be forgotten and have all information held removed - this means all including documents in paper or electronic format. Given that most attachments will be identifiable I would expect GDPR to cover these.
Just looked at the add-on and as it is part of a package rather expensive for an end user. Wonder if they would look again now that the EU has GDPR as a single item add-on.
07-20-2018 10:52 AM
I understand that the utility is now offered free from Keystroke. I've used it myself when splitting up a database creating several individuals and needing to then remove the attachments that no longer should be held against the source database. It's a handy utility, but not designed as an integral part of the Act! user interface that users access readily when removing records form a database.
I think it is firstly an education process (advising on record deletion what doesn't get deleted) and secondly Swiftpage provide the necessary workflow procedure that surfaces in the user interface itself.