Delete Record Manager

[Bare-it]

(ACT 2010)

Long ago ('08?), at database set up, I mistakenly chose one of my contact names for the administrator/record manager, instead of my name.  No problem with access, but I really have to clean this up.  In the manage users form I can add myself as a new user (Exceeding my license capacity of course, so I leave this new manager inactive) but I can't delete the old user profile - the delete option is grayed out, as is the option to make that manager inactive on the following screen.  If I could just edit the name of the bad user that would be fine, of course, but that option is greyer out as well.

How can I either delete and replace, or edit the name field of, the faulty user/administrator-record manager?

Thanks for any suggestions you all might have.

Barrett

[jbickle · Accepted solution]

Hi there,

Just changing the contact name to your name will fix this.

[Bare-it]

Doh!  (palm to forehead slap) Simple logic strikes again.  (I mean logic in problem solving, not logic in application design) 

I just edited each field in the bad "is manager" contact until it became me (including deleting all the existing notes, attachments etc, then rebuilt a new contact with the old company's data, history, attached documents etc.  Not that difficult, but it seems like a hack that intuitive design work on the front end, at Sage, could avoid.  I mean, the way it is right now why don't they just say, in their help system, that you can never delete the first user you identify as an administrator, you can only edit that user out of existence and then edit it into........you.

Thank you for the response. 

[mscott821]

Your challenge was made more complex becuase you only have one license...

[chicagoCh…]

Unfortunately, I believe that I deleted this first contact record.  How do I find my cantact info and make it the first record if needed so that I am the record manager?

[gmartin]

The record in question is referred to as the 'My Record'.  By default it will be the first contact record presented when you open the database.  If you are being presented with a record that contains someone else's information, your My Record has most likely been overwritten.  To correct this:

- go to Lookup menu > select My Record

This will display the record that should have your information.  If it has information for one of your contacts, you will will need to create a new contact record and enter the information for that contact (use Duplicate Contact for ease). 

- go back to Lookup menu > select My Record > and update it to your information